A rental invoice template is a commercial document which is necessary for both the seller and the buyer. As far as rent is concerned, it is a commitment made by the tenant to make equal payments for the temporary use of goods, services or property owned by another. The renting industry has tremendous growth, so if you are planning to start a business in the rental industry, you need arrangement of proper documentation. Moreover, the invoice is one of the important documents to make your business successful. For this purpose, there are several rental invoice templates available online to facilitate you. You can mention payment terms and conditions of your company on the back side of the invoice. You can offer a cash discount to vendors. This will ensure regular cash inflow to carry out your business needs. An invoice for party rentals often includes more information as compared to a regular sales invoice.

What to Include in a Rental Invoice?

There are many things which you should keep in your mind while preparing a rental invoice. However, in general terms, a rental invoice includes the following information:

• Cost per rental.

• Agreed upon length of time of rental.

• Condition of rented pieces at the time of rental and when returned.

Tips for Preparing a Rental Invoice:

You can use any computer software program or write your invoice by hand. Both ways employ the same steps and will have the same information. Here are some tips to prepare a party rental invoice:

• List your business name, address and phone number in the top left corner of your paper. Write the date and invoice number in the top right corner. This will help you with recordkeeping. Use the word “invoice” next to the number to facilitate individuals and help understand the invoice they are receiving.

• Mention the name and contact information of the party for whom you are preparing the invoice. Ensure this information below your business name and contact information.

• Create a table with three columns, including one large column and two smaller columns. Give the title “Item Description” to the large column, “Quantity” to the first small column and “Title” to the second small column.

• Ensure to provide detailed item descriptions in the first column. For instance, a black 16-inch dinner napkin instead of writing napkin only. Try to include all the conditions of an item where appropriate. Moreover, try to provide detailed information as possible in the “Amount” columns as well. You should specify a time whenever possible, like $15/day per piece.

• Create another box just under each small column at the bottom left of the table. Mention “Total” in the left box and add the appropriate total cost of rental in the right box.

• Below the table provides information to customers regarding payment mode. Write a simple message of thanks along with it. For instance, payment is due within 10 days of the invoice date. Please make a money order payable to “ABC” or call 111-111-111 to pay by credit or debit card. Thank you for your business.

You can download a rental invoice template according to your business needs and use it after necessary modifications. You can create your own rental invoice with little effort.