A proforma invoice template is a comprehensive business document which is used to store crucial elements related to a transaction, such as; customer information, product or inventory information, description of transaction, mode of payment, total units, tax information and shipping details. Whereas, a proforma invoice comes from a Latin word which is denoted as a matter of form. Thus, it is an advance sort of invoice that is also known as an estimated invoice, usually sent by seller to buyer confirming the order of purchase. Basically, it includes a commitment that needs to be followed. The term proforma is mostly used in business, and it is typically declared by the supplier who is all set to provide goods or services under a certain price tag as agreed by the seller and buyer itself is called a pro forma invoice. Moreover, this is not actually a real sale or purchase invoice which records the accounted amounts of payable dues, although this is a diverse sort of invoice presented before the actual sale takes place.
Importance of Proforma Invoice:
The proforma invoice template is an accounting statement of commitments made between the seller and buyer. Therefore, with respect to the statement, it is not the official invoice but could be declared as a value trade slip which has an approach to specify the details of particular items along with their prices and other relevant details. Rather than facts, it is somehow a standard invoice that seemingly includes a number of things. For instance, the date, name of recipients, their contact information, addresses of both the buyer and seller, description of items, zip, country, fax, email, phone, business identification card, product codes, description of each item, quantities, price tag, unit, weight, transaction charges, ship via and other important piece of information.
Content of Proforma Invoice:
A proforma invoice template is a professional document that is prepared by the supplier. It is used when supplier and buyer agree on the product details and cost to be shipped to the buyer. It is just like a purchase order for buyers and sellers. Furthermore, it must be created in a more professional way because it is one of most important documents of supply companies. This invoice is prepared with some particular information about the products and orders for the delivery. However, the names of the buyers and suppliers, product description including quantity, per-unit price, total price, net amount and payment terms, are the main contents of this invoice. We offer you these proforma invoice templates, which you can use to prepare your own in the best way. You can get these free invoices by clicking on the download button, which is given beneath the image. Our target is simple, as we are focusing on providing you with professional invoices for multiple uses, and this invoice is a good addition in this regard. It will also save your time and efforts for creating it professionally.
How Crucial are Proforma Invoice Templates?
Proforma invoice templates serve as a record keeper which can be used while dealing with various tasks like; startup of business or project, credit sales as well as purchase and payment transactions. You can use this invoice for various aspects, which are as follows;
1- A proforma invoice template, primarily used for recording business transactions with the motive of generating various reports for conducting and evaluating powerful analysis.
2- This invoice is also utilized for defining crucial terms and conditions which were agreed by all the parties who are involved in a business transaction. These terms and conditions are placed for due diligence and preferable administration.
3- It supervised all credit transactions which needed to be submitted for legal record. The purpose of keeping legal records is to utilize them as and when required for various documents. These documents can be; Letter of understanding, Letter of Credit Accepted and request letter for releasing credit payments.
